Quick answer
The Recruitment module gives every job opening a visual pipeline board. Add candidates, move them through configurable stages like Screening and Interview — one at a time or several at once — capture interview feedback with ratings, and manage offers — an accepted offer marks the candidate Hired and hands off to employee onboarding.
How is the pipeline organised?
Each job opening has its own board. Columns are your tenant's pipeline stages — by default Applied, Screening, Interview and Offer — plus permanent Hired and Rejected outcomes at the end. Admins can rename, reorder, add or archive stages under Recruitment → Pipeline stages, so the board always mirrors how your company actually hires.
Tracking interviews
Open any candidate to schedule interview rounds: pick the round name, an interviewer from your directory, the time and the mode (phone, video or onsite). The interviewer gets an in-app notification. After the round, record feedback and a 1–5 rating so the whole panel's view lives on the candidate's timeline.
Giving the candidate a way to join
The last box in Schedule interview is where the interview actually happens, and it renames itself to match the mode you picked:
- Video call → Meeting link. Paste your Google Meet, Zoom or Teams link, for example
https://meet.google.com/abc-defg-hij. - Phone → Phone number or dial-in. Paste the number the candidate should ring, for example
+91 98765 43210. If there is a conference PIN, type it after the number. - Onsite → Address. Type where to come, for example 4th floor, Prestige Tech Park, Bengaluru.
Whatever you put there goes into the calendar invite that the candidate and the interviewer receive, so they can tap the event and be in the call — no follow-up email needed. It also shows on the candidate page as a Join (or Dial / Where) line, so the panel can find it thirty seconds before the round starts.
The box is optional. Skip it and everything works exactly as before — the invite simply says Video call instead of carrying a link.
When plans change
Plans change, so a round is never frozen:
- The slot moved. Say Tech 2 is on Monday 8:20 pm and the interviewer is travelling. Press Reschedule on that round, pick the new date and time — and a different interviewer, mode or meeting link if those changed too — and save. The joining box carries the current link so you can edit it; clear it if the old one no longer works, and change it when a video round becomes a phone one. It is still the same round, so any scorecards already filed against it stay attached. The candidate and the interviewer each get an updated calendar invite that replaces the old one instead of adding a second event, and an interviewer who has been swapped out is told the round is no longer theirs.
- You have more to say afterwards. A completed round still shows Edit feedback. Press it to add points from the debrief or change the 1–5 rating; what you save replaces the earlier note, and the edit is recorded in the audit log.
A cancelled round is closed for good — it cannot be moved or given feedback. Schedule a fresh round instead.
Offers and hiring
Create an offer with the annual CTC and proposed joining date. Track it through Sent → Accepted / Declined. Accepting an offer automatically marks the candidate Hired, and ASHR.work links you straight to Add Employee so their onboarding can start without re-typing details.
Frequently asked questions
- Can I move an interview to a different day or time?
- Yes. On the candidate page, press Reschedule on that round and pick the new date, time, interviewer or mode. It stays the same round — any scorecards already filed stay attached — and everyone gets an updated calendar invite that replaces the old one.
- Can I add to the feedback after an interview is marked completed?
- Yes. Press Edit feedback on a completed round to add points or change the rating. The new version replaces the old one and the edit is recorded in the audit log.
- Can I customise the pipeline stages?
- Yes. Go to Recruitment → Pipeline stages to add, rename, reorder or archive stages. Hired and Rejected are permanent outcomes and always available.
- What happens when a candidate accepts an offer?
- Marking an offer as Accepted automatically marks the candidate as Hired, and ASHR.work suggests adding them as an employee so onboarding can begin.
- How does the candidate get the link to join a video interview?
- Paste it into the Meeting link box when you schedule the round. It goes into the calendar invite emailed to the candidate and the interviewer, so they can join straight from the event. For a phone round the same box asks for a number to dial, and for an onsite round it asks for the address.